School Visitor Check-In System

The safety of our students and staff is our highest priority. Raptor provides a consistent system to track visitors and volunteers while limiting the access of those who should not be in PSD schools. Once an individual is cleared to enter, staff print a badge that includes the person’s photo and name, as well as the time and date of their visit. District staff are able to generate real-time reports so they can know who is in the building in the event of an emergency.

Identification information shared by individuals visiting our schools is compared to the national sex offender database. If a match is found, school and district administrators and law enforcement personnel will take appropriate steps to respond. PSD protocols are designed to maintain safety while honoring the dignity and privacy of the individuals involved.

The database resides on PSD’s servers. The information is ONLY checked against public sex offender registries. It is not checked against any criminal or immigration records.

Provide an ID to be scanned (e.g., driver's licenses, passport ID cards, or other government- and military-issued ID cards with a bar stripe). Don’t have one of these? See the front desk staff, who can manually confirm identification using passports, birth certificates, permanent resident cards, Native American tribal documents, voter registration card, and more. 

The Raptor system only scans the visitor’s name, date of birth, partial license number, and photo for comparison with a national database of registered sex offenders. Additional visitor data will not be gathered, and no data will be shared with any outside company or organization. 

For example, what if they are picking up their child early for an appointment, etc.? No, they are only required to check in using the Raptor system if they are proceeding into the main part of the building. Attending a meeting in the front office, picking a child up, or attending a large function (music program, play, athletic event, book fair, etc.) does not require an individual to log into the Raptor system.  

You must register and be approved to volunteer in PSD. Once approved, you will follow the same check-in procedure. Please email volunteers@psdschools.org or call 970-490-3517 with any volunteer-related questions or concerns.

These individuals may be in the office but not proceed to any other part of the school unless they have checked in using the Raptor system.

In the event of equipment or internet failure, staff are asked to use paper logs. Data is then entered into the Raptor system manually once the situation has been corrected. 

If an identified parent or legal guardian of a student is listed in the national database and this listing is confirmed, they may be granted limited access to the campus, while being escorted by school district personnel. The campus administrator decides when and where this person can go and who supervises their visit. 

• Campus administrators will privately notify the parent or guardian that they appear to be matched with a person on the Raptor database. 
• Law enforcement officials may be contacted to determine the status of this individual and if there are any conditions of their probation or parole that impact their access to the campus. 
• The parent or guardian will not be permitted to mingle with students or walk through the school unescorted. 
• Parents or guardians who require a teacher conference shall be encouraged to do so when other children are not in class and separated from the student population, or asked to participate in a virtual conference. 
• Failure to follow these procedures may result in parents or guardians being banned from campus. 

Yes. Schools and school campuses are PSD’s private property; therefore, PSD may control who can and cannot have access. 

The Raptor system was selected as part of a competitive district Request for Proposal (RFP) process.